HR Administration Specialist
Hybrid (3 days in office) | Kraków | 8–11k PLN gross (UoP/B2B)
About Andea
Andea delivers manufacturing technology services and solutions from strategic assessments to global MES rollouts. With over 300 implementations across Automotive, Aerospace & Defense, Medical Devices, FMCG, and more, our team of process experts works with some of the world's most complex manufacturing environments.
We're a growing company that holds onto its small-company culture: flat structure, real mentorship, and direct access to management and clients.
The Role
We're looking for an HR Administration Specialist to join our Kraków-based team and take ownership of day-to-day HR operations from documentation and payroll coordination to employee support and reporting. You'll be the go-to person for both employees and managers and have a real impact on how things run.
You'll report directly to the HR lead and work as part of a small, close-knit team. This is a hybrid role with 3 days in our Kraków office.
What you'll do
- Maintain personnel files (paper and digital), track working hours, holidays, and absences
- Prepare HR and payroll documents: contracts, annexes, benefit-related documentation
- Coordinate employee benefits and liaise with benefit providers
- Serve as first point of contact for employees, handling queries, signing documents, and receiving statements
- Collaborate with our external accounting/HR provider: data transfers, reconciliations, benefit reports
- Support employees and managers in HR and payroll matters
- Prepare periodic HR reports (headcount, turnover, absenteeism) and dashboards for management
- Ensure compliance with Polish labour law, ZUS regulations, and GDPR requirements
What we're looking for
Must-haves:
- Degree in labour law, HR, economics, or a related field
- 2–3 years of HR administration experience in Poland
- Strong working knowledge of the Labour Code, ZUS regulations, and GDPR
- Advanced Excel
- Fluent Polish and business-level English
- Organised, discreet, and confident communicating with employees at all levels
Nice to have:
- Experience working with an external payroll or HR provider
- Familiarity with HR reporting and analytics
What we offer
- 8–11k PLN gross | employment contract or B2B - your choice
- Multisport card, private healthcare plan, life insurance
- Company retreats and an employee referral program
- Andea Grants - each month we draw a winner who donates 5,000 PLN to a charity of their choice
- Structured onboarding and a clear path to grow within the HR team
Recruitment process
- Apply online
- 30-minute online call with HR
- On-site interview in Kraków
- We aim to get back to every candidate within 10 business days of each stage.